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How to Set up Cooperative Society

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ArtCoop - cooperative society management system


It is no more news that many ideas and economic surviving strategies by many people is the support they got from cooperatives societies inform of asset financing, loan facilities, project financing and so on.

Cooperative societies exist in different places, format and for different purposes. One unique thing about all cooperative societies is that the members are bounded by common goals and uniform purpose.

Cooperative society has been seen as a global approach for economic rectification and it contributes massively to every country’s GDP because it largely responsible for financial backbone of many MSME.

This write-up will give you an insight into how you can start your own cooperative society within your organization, company or within your family and friends.


Different Societies have different requirements as listed below:

  1. An agricultural Society must have no less than fifty (50) members;
  2. A saving and credit Cooperative Society must have at least 20 members;
  3. People with specialized skills must have at least ten (10) members;
  4. Other types of Cooperative Societies must have at least ten (10) members.

In order for a group to be registered as Cooperative Society, members must satisfy the following conditions;

  1. A Member must be at least fifteen (15) years of age and above;
  2. The Board members should be at least eighteen (18)years of age;
  3. Every member must have a common need with other members of the society;
  4. Every member must be in an occupation relevant to the primary Society;
  5. A member must be capable of paying fees and buying shares.

Required Information for Registration

A Society intending to be registered should have the following;

  1. Proposed name of the Society
  2. Proposed location
  3. Objectives of the Society
  4. Purposes, to which funds may be applied, may be held, disposed of or invested.
  5. Membership rules (terms of admission, entrance fees, etc)
  6. By-Laws of the Society

Documents for Registration

The following documents are to be filed during registration

  1. A certified copy of the Resolution passed at the first meeting of the group with the Province Cooperative Officer (PCO).
  2. Feasibility study report on how the Society operates.
  3. Four copies of proposed by-laws of the Society.
  4. Letter of intent (to join the society) from prospective members.

Procedure for Registration

1. Make an application for registration to the Director of Cooperatives and payment of registration fee to register a Cooperative Society;

2. The application shall be signed and in the case of –

  1. A primary society, by at least 10 individuals qualified for membership of the Society,
  2. A secondary Society which has a registered Society as member, by a duly authorized member on behalf of every such registered Society, and where all members of the Society are not registered Societies, by 10 other members and when they are less than 10 members, by all the members.

3. The submitted documents shall be assessed;

4. After assessment, if the Director is satisfied, a letter of recognition will be issued which will enable the group to operate as a Cooperative Society for 3 years;

5. After 3 years, a Certificate of Registration will be issued, with a Certified Copy of the by-laws